Parish Council - Official Website
Minutes of the meeting held in the Old Village Hall on
October 10th 2006
Cllr R Brown Cllr H Richards
Cllr Mrs E Cansdale Cllr J Rymer Jones
Cllr M Conway Cllr Mrs G Scott
Cllr C Friend Cllr P Whapham
Cllr B Gaertner
Apologies for absence from Cllrs Mrs Ashcroft & Mrs Swain & Cllr N Bell, Ashford BC
19 parishioners were present
1 The Chairman (Cllr P Whapham) opened the meeting and announced he wished to resign from the post of Chairman. Cllr Mrs Cansdale then announced she wished to resign from the post of Vice Chairman.
2 Cllr Whapham said for the council to continue it must elect a new Chairman and called for nominations.
Cllr Mrs Cansdale proposed, and Cllr R Brown seconded, Cllr Rymer Jones.
Cllr M Conway proposed, and Cllr H Richards seconded, Cllr B Gaertner.
On voting Cllr J Rymer Jones was elected by 5 votes to 2
3 Cllr Rymer Jones then took the Chair and asked for nominations for Vice Chairman. He proposed, and Cllr R Brown seconded, Cllr C Friend. There were no other nominations and Cllr C Friend was elected Vice Chairman by 6 votes.
4 The new Chairman and Vice Chairman signed the “Acceptance of Office” book.
5 There were no alterations to members Register of Interests.
6 Parishioners questions (formal Council meeting closed for this item)
The Chairman said he wished to keep this item focussed on brief questions rather than long statements or discussion. Two main items were raised,
· Weed clearing of footpath from Glebelands to the Churchyard
· Progress of proposed CCTV scheme around the sports clubs
7 Minutes of the meeting held on September 12th 2006
These were approved and signed by the Chairman with the following amendments
Min.3 Delete after”Chairman” and insert “A letter of apology to be sent to Gillian Clark by Cllr Gaertner if considered necessary”
` Min.5 Add “Cllr Richards requested an immediate confidential Council meeting to discuss the Freedom of Information and website matters”
Min.5 Add after …not a Parish Council website “as Cllr Bell said the website belonged to the Postmistress”
8 Matters for information arising from previous minutes
Subject to confirmation Cllr Friend said 6 volunteers were now available.
Cllr Conway reminded the Council that a £250 grant was already held towards the scheme.
CCTV around sports clubs and MF car park
Cllr Conway said he had applied for £4,000 grants and a decision should be known by the next meeting. No work could start until the grants were confirmed.
The Chairman said Ashford BC was looking again at the possibility of cardboard recycling.
The possibility of recycling bins at Woodlands Caravan Park is under discussion
between ABC and the site owners.
Subsequent to the meeting the Clerk confirmed £2141 had been received this financial year from ABC for our recycled items (paper, glass, cans, textiles). Although received this year it would be in respect of 2005/6 collections.
Gordon Jones car park tarmac repairs
This work had been done.
Cheeselands housing development (Sandeman Way TN27 8HP)
Cllr Mrs Cansdale and the Clerk had met with Southern Housing concerning the list of applicants for rented accommodation. Currently there are 19 applicants for 14 houses although the list is not yet closed. The Council has confirmed local connections but the final allocation will be by Southern Housing.
The properties should be available by mid January 2007
Cllr Mrs Cansdale said the Youth Club equipment must be moved to make space for the additional doctors facilities. As the Youth Club was no longer operating she suggested the equipment be passed to another youth club. Councillors expressed concern about the failure of their village Youth Club and felt parents within the village could support it for the benefit of their children.
The Chairman said topics covered included proposed amendments to the “Code of Conduct” regulations and the Ashford BC OMAI report which profiled parishes and their possible development potential. We must respond to the consultation required highlighting any inaccuracies and omissions in the document. The Chairman said he would sign the reply.
9 Post Office/toilets/car park update.
Cllr Brown declared an interest.
The Clerk read Cllr Bell’s report which said the works were on schedule for the new Post Office to open on 23rd of November. Work will then start on the toilets with the aim of completion by mid February.
The council approved the payment of the first builders account which was due any day.
The composition of the Post Office Liaison Committee was noted.
The lease/contract between the council and the postmaster/mistress was in hand by the council’s solicitor.
It was confirmed that a new Post Office/toilets/car park management committee be put in place ready for the completion of the project. Some non council members would be sought.
The Chairman proposed that the Clerk progress the possibility of a temporary Portaloo in the car park as hire costs seem reasonable. It would also be necessary to check insurance costs. There would be a need to arrange locking/unlocking to avoid vandalism
10 Millennium Field/Jubilee Meadow Committee update.
An attempt had been made to steal the small gate from the MF car park to the school footpath. It was now to be concreted in. The school should be reminded that it is their responsibility to keep this gate padlocked when not in use.
DeFRA had conducted an investigation today into the stewardship of the MF & JM and Cllr Richards reported everything is in order.
Arrangements for the Biddenden Blaze are in hand.
Cllr Conway said he has a range of wildlife posters for display when the MF notice board is back in place.
11 Traffic and Pedestrians Committee update.
Cllr Friend said the next meeting was due on October 12th.
He had further enquiries in hand with reference to the listing of the south side pavement and modification that might be possible to meet safety and disabled requirements.
11 Ashford Borough Council report.
The Clerk read Cllr Bell’s report which highlighted council tax, housing, refuse, mobile mast, and High Street pavement issues.
The payments were approved but the Clerk was asked to seek certain assurances from Tenterden Tigers re the proposed new goalposts.
It was agreed that Finance matters should be dealt with by a formal Committee and not an informal Group. A meeting of the Committee would be organised by the next council meeting on November 14th.
15 Quality Parish Council status.
The Clerk explained the current position which included the need for him to complete 7 of the 25 exam modules and the need to produce an annual report and regular newsletters.
No councillors were willing to take on the latter tasks and it was suggested that Quality status be put on hold for the new council following the May 2007 elections.
16 The meeting closed to the public and the Chairman discussed with councillors a range of issues.
It was agreed that in future any sensitive letter received would be brought to the Chairman’s attention for decision whether to circulate to all councillors or only those with responsibility for the particular issue raised.
17 Next meeting – November 14th
The meeting closed at 10.10pm. The Chairman said in future he planned to complete meetings by 9.30pm.
Graham Smith, Parish Clerk. 01622 890596
The following decisions have been received from Ashford Borough Council
05/01334 Holden Farm, Sissinghurst Rd. Telecomms mast. Refused.
06/00838 Fernwood, Cranbrook Rd. Storage of 140 caravans. Refused.
06/00953&4 2 High St. Alterations to provide three flats Granted.
06/01011&12 Willows, 53 North St.1st floor extensions, garage etc. Refused.
06/01356 Rogers Hill, Cranbrook Rd. Conversion of garage to accommodation etc. Granted.
06/01401 Frogshole Farmhouse, Sissinghurst Rd. Riding manege. Granted.
06/01429 Westfield, Tenterden Rd. New double garage, studio over etc Granted
06/01446&01525 New House Farm, Sissinghurst Rd. Replacement conservatory Granted.
06/01503 Westerley, Summerhill Oast, Cranbrook Rd. Single storey extension. Granted.
06/01513 White House Farm, Hareplain Rd. Lean-to to existing barn.
Planning Permission required.
The full Council considered the following.
06/01400 The Barn, Mill Hatch, Tenterden Rd. New single garage. No objections.
(Cllr Mrs Scott declared an interest and left the room, Cllr Conway declared an interest and remained)
06/01404 Hare Plain Farm, Hareplain Rd. 4 bed chalet bungalow and garage.
This is an “enabling proposal” for 06/01405 below.
06/01405 Hare Plain Farm, Hareplain Rd. Renovation of grade 2 barn
Councillors asked for a site visit re the two above.
06/01544 Park Farm Cottage, Frittenden Rd. Single storey side extension.
06/01764 Spring Hill, Tenterden Rd. Two storey front and side extensions.
£368.00 S Keen, Lengthsman, Wages 1732
£457.95 G Smith, Clerk, Salary 1733
£70.00 Biddenden Club House, Hire of hall for council meetings 1722
£35.00 Farming & Wildlife Advisory Group. Annual subscription 1723
£687.38 Wilson Tarmac. Repairs to Gordon Jones car park. (VAT reclaimable)1724
£455.82 Inland Revenue. Tax and NI payments 1725
£300.00 HJ Hoad. Management of PO project for BPC 1726
£923.84 Cyma Architects. RIBA Stage J costs. (VAT reclaimable) 1727
£251.69 ABC. Rates for car park to 31.03.07 1728
£158.87 Allianz Cornhill/ Insurance during PO/toilet building works 1729
£18.57 Staples, stationery 1730
£1985.75 Tenterden Tigers. New goal posts. (See letter) 1731
The following have been received
£50.00 Sir David Phillips. Hire of marquee
£100.00 CC McKinnon. Donation for Village Green flower beds
£20,000 Post Office Ltd grant for new Post Office
£24,973 ABC, Second half precept.
£3126.45 VAT Refund
It is important that
someone should go. (Cllr Friend to attend)
Postponed to November 18th at Chilham. Anyone wish to go?
(Cllr Mrs Scott to go)
3 Kent Wildlife Trust. Appeal for Oare Marshes nature reserve.
4 Letter from T Churton re litter bins and gate to school footpath.
(Cllr Richards has discussed with T Churton. Yellow litter bin to be moved if possible)
5 Letter from D Linnett requesting PO grant details under FOI Act.
(Copied to all councillors)
6 Letter from ABC re Bethersden Marble pavement.
(Copied to Chairman and Cllr Friend)
7 Letter from parishioner in Mansion House Close re footpath.
(Copied to all councillors) (Cllr Friend to investigate further.)
8 Ashford Rural Trust. Mins of meeting 15th September.
9 English Rural Housing Association. Annual Report