Biddenden Parish Council - Official Website

14th June 2005




Meetings 2005
11th January 2005
8th February 2005
21st March 2005
12th April 2005
Annual Parish Meeting
10th May 2005
14th June 2005
9th August 2005
13th September 2005
11th October 2005
8th November 2005
13th December 2005

These minutes are subject to approval at the Council meeting on August 9th 2005

Minutes of the meeting held in the Old Village Hall on June 14th 2005


Cllr P Whapham – Chairman                                                    Cllr J Rymer Jones

Cllr Mrs J Ashcroft                                                                   Cllr Mrs G Scott

Cllr R Brown                                                                            Cllr Mrs B Swain

Cllr H Richards

Also present Cllr N Bell, Ashford Borough Council and 13 parishioners


Apologies for absence from Cllrs Mrs Ainscough, Mrs Ashton, Mrs Cansdale and

Mr Conway.

1   There were no alterations to the members Register of Interests.

2   Questions raised by parishioners present.

  • Several parishioners raised concerns about the planning application for a further dwelling at the east end of Townland Close (see “Planning” below and attached)

These concerns were largely related to unwelcome expansion of the close, more traffic and conflicts with the Parish Design Statement and Parish Plan. The Chairman said these concerns would be borne in mind when the councillors considered the application but emphasised that the parishioners must write to ABC to register their individual objection

  •  Mr Linnett asked when a reply to his letter of April 21st concerning the Council's involvement in the provision of a new Post Office building would be given. The Clerk said that the detailed information to formulate a reply had only just been received and Mr Linnett could expect a reply in about a week.

  • Sue Boon commented on the (grass) overgrown state of the village pavements and asked if remedial action could be taken.  The Clerk said ABC would be contacted.


3   Minutes of the meeting held on May 10th 2005.

            These were approved and signed by the Chairman with the following amendments

  • It should be noted that Chairmen of committees can only be appointed at the first meeting of the relevant committee. (Para 3)
  • The Chairman and Vice Chairman of the Post Office Liaison Committee were delegated the authority to agree the plans to be submitted for Planning Permission prior to the next meeting of the BPOLC. (Para 6)


4   Update on the following issues,

            Post Office

            The minutes of the BPOLC held on June 3rd were circulated to all councillors

            (and had already been posted on the village notice board.)

The revised planning application had been sent to ABC and a result was awaited. As this was a re application it was not clear whether a new fee was payable. Cllr Bell agreed to clarify with ABC and see whether the fee paid could be refunded.

The independent accountant had looked at the Post Office accounts and his suggested annual rent payable by the Postmistress to the Parish Council for the new building would be considered at the next Council meeting.                       

Cllr Mrs Scott proposed and Cllr Mrs Ashcroft seconded that investigating the correct procedures for obtaining building regulations (for the converted/new buildings) and the initial payment of the planning application fee be approved by the Council. This was agreed. Cllr Brown declared an interest and did not vote.

Bethersden Marble

Cllr Brown had been able to secure this (for possible use outside the new Post Office) for £50. The Chairman said that if necessary it could be stored on his premises.

Millennium Field & Jubilee Meadow

Cllr Richards had been reappointed Chairman of the MF & JM Committee and he hoped to obtain the services of Mrs Greasley as the Secretary.

Despite the showery weather the Fayre on June 4th went well and although the accounts are not complete a profit of about £750/800 is expected.

It was noted that the Field notice board has been re erected with appropriate security measures to minimise possible vandalism.

Drainage of football pitches

Two quotes have been received for Verti draining the pitches nearest the car park. Cllr Brown said that to the best of his knowledge these were the only two firms in the locality who could do the work.

Cllr Mrs Swain proposed and Cllr Mrs Ashcroft seconded that the quote from Bourne & Co be accepted. All agreed.

The Clerk was asked to confirm that Tenterden Tigers would give a donation towards the work.

Cheeselands development

It was noted that planning permission had been granted and work was expected to start in the autumn. Cllr Bell said thanks for organising a start date which allowed for rehousing the newt population (as required by law) were due to Moira Constable of the Rural Housing Trust and Paul Girling of ABC.

Traffic Calming

The brief initial report from Malcolm Bulpitt would be considered in detail at the Chairmans meeting with councillors on June 20th.

On the subject of traffic Cllr Richards drew attention to the removal of the pavement by Curtis Corner. The Council would investigate this.

Castletons Oak crossroads

The Clerk reported that the crossroads would be closed for one day soon so that KCC (Roads) could carry out the long awaited safety work. Cllr Bell was concerned that even when the work was done additional “warning” for traffic approaching the crossroads from Tenterden would be necessary.

Other reports

Cllr Rymer Jones reported on a recent KAPC area meeting when the proposal for a new reservoir at Brabourne (for Ashford growth) was discussed and definitions of gypsies and new age travellers were clarified.

Cllr Mrs Swain said the play area fence was still in need of mending.

Cllr Mrs Ashcroft said the village school was anxious that the proposed path from the Millennium Field car park to the school should be hard surfaced. Cllr Richards doubted this would possible within Defra Stewardship rules but would consider further.


Report from Cllr N Bell, Ashford Borough Council

Cllr Bell referred to the Ashford Local Development Framework which planned 800 extra houses (in total) in the Borough villages over the next 20 years. Some villages are designated as “locations for development” and at present Biddenden is on this list. Cllr Bell said he would try to get it removed.

It was noted that the Parish should have received a copy of the Greater Ashford Development Plan. The Clerk would follow up.


5   Planning  (See below)

As regards item 05/00856 (Erection of a property adjoining Townland Close) the Council decided to make a site visit on Friday June 17th before making a decision.

Cllr Richards declared an interest in this item as an adjoining land owner.


6   Finance (See below)

            The payments were approved. 


7   Correspondence (See attached)

            It was agreed to make a £30 donation to the Kent Wildlife Trust. (Item 11)

It was also agreed to seek a quote for a new notice board at the Church end of the High Street.  (Item 15)


8  Items for a future agenda.

            Cllr Mrs Scott asked that the following be considered,

·        Progress on Quality Council status

·        Register of Council owned land

·        Progress on Parish Plan


9   Next meeting.

            June 20th for councillors only.


August 9th.  NB There will be no scheduled meeting in July but an extraordinary meeting will be called if circumstances require.


The Clerk reported that Cllr Mrs Ainscough had tendered her resignation from the Council with effect from June 17th due to her moving away from the village. All councillors wished her well in the future and asked that the Clerk write a suitable letter of thanks for her Council work. The Clerk was asked to arrange for advertising the vacancy.


NB   Councillor Bell requested that a note be made for the benefit of councillors and parishioners that all highway matters are now the responsibility of KCC and not the Borough Council. The Parish Council will, of course, take matters up with KCC on behalf of the parish.



Planning items considered by the Council at its meeting on June 14th 2005

Decisions received from Ashford Borough Council

 04/00958   Medhurst Barn, Cranbrook Rd.  Change of use of land for stationing one mobile home and one touring caravan. (Retrospective) Refused.

04/02204   Rear 65-67 Cheeselands. 22 new dwellings            Granted NB*******

05/00522   19 Spinners Close. Loft conversion and addition of a storey to kitchen. Granted.

05/00553   29 Glebelands. Two storey side extension.  Granted.

05/00583   Anjoela, Sissinghurst Rd. External alterations.          Granted.

05/00585   Woodside, Benenden Rd. Conservatory & rear extension. Granted.

05/00586   Woodside, Benenden Rd. New vehicular access.                   Granted.

05/00597   Cheveney Place, 4 The Nightingales. Front extension.             Granted.

05/00610   Westerley, Summerhill Oast, Cranbrook Rd. Extension.         Withdrawn.


The following decisions were made by the Council planning group.

 05/00728   Old Mill Corner, Tenterden Rd. Temporary advertisement board.

No objection.

05/00743   Stede Court, High Halden Rd. Klargester sewage plant. No objection.

05/00801   The Barn, Tatu Farm, High Halden Rd. Conversion of agricultural barn to garaging.                                                                                                 No objection.

 The Council is asked to consider the following.

 05/00787   Victoria Cottage, Fosten Lane. Two storey rear extension

                        No objection

05/00819   53 North Street. First floor extension, demolition of existing garage and erection of replacement garage.

                        No objection

05/00851   Broadoaks, Fosten Lane.  Extension to garage and bedroom over.

                        No objection

05/00856   Land adjacent to 16a Townland Close. Erection of detached house and garage.

                        Councillors to make a site visit.

05/00884   Folk Meadow, Tenterden Rd.  Roof alterations to provide additional rooms and single storey rear extension.

                        No objection

05/00909   Old Elmstone Cottage, 98 North Street. Ground & first floor extension.

                        No objection



The Council approved the following payments at its meeting on June 14th 2005

£667.25           S Keen, Lengthsman. (£368 Wages and £299.25 Tax Credit)   571

£444.82           G Smith, Clerk, Salary                                                              572

£57.60             Printing at New Romney. Parish Plan  (Already paid)                570

£265.00           Parsons Clients Account. (Planning permission application for Post Office)


£26.96             Staples, Stationery                                                                                574

£4.25               H Richards. Postage                                                                             575

£100.00           W J Collins, Accountant. Independent advice on Post Office finances 576

£55.00             Impact. Support for Councils computer accounts package                     577

£200.00           All Saints Church. Parish Council insert for June Parish Magazine.         578

£30.60             (Previous) Chairmans phone calls. Dec.2004 to May 2005                    579

£240.00           AJ Sowery. Mowing. 9 various cuts in May                                          581.

£50.00             C Scales                                                                                               580

£86.95             British Gates. Seat material for Millennium Field. (MF account) 164

£220.00           David Stephens. Public address for MF Fayre June 4th. (MF account) 165


The following monies have been received,

£1788.95         Ashford Borough Council. Recycling credits.

£711.70           Millennium Field Fayre. (This is not the final profit figure as other monies are due and possibly some additional expenses.)


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