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Minutes of the meeting held in the Old Village Hall on April 13th 2004
Cllr Mrs E Cansdale – Chairman Cllr M Conway
Cllr Mrs U Ainscough Cllr J Rymer Jones
Cllr Mrs J Ashcroft Cllr Mrs B Swain
Cllr Mrs R Ashton Cllr P Whapham
Cllr R Brown
Apologies for absence – Cllr H Richards, Cllr Mrs G Scott
Cllr N Bell, Ashford Borough Council, attended to give his report.
Two parishioners were present.
1 There were no alterations to members Register of Interests.
2 There were no items for discussion raised by parishioners present.
3 The minutes of the meeting held on March 9th were approved and signed by the Chairman.
4 Matters arising.
Cllr Mrs Ashton reported that the Club was now meeting on the second and fourth Wednesday of each month with an attendance of about 40 nearly all of whom came from the village.
The Old Hall was not really large enough for such numbers and Mrs Ashton had requested use of the New Hall. She had been advised that the New Hall was not available for youth activities because of possible damage, particularly to the floor.
Councillors thought this rule was unacceptable particularly as the Parish Council was the hirer of the hall and therefore would meet any damage claims.
It was agreed Cllr Whapham would clarify the matter with the VHMC at its meeting this Thursday 15th April. (It was noted the Club had one booking in the New Hall when the Old Hall was unavailable.)
If the Club continues, as is hoped it will, Mrs Ashton suggested a rota of councillors be drawn up to attend to “keep a watching brief” so that the same councillors are not always present.
Tenterden Tigers – possible football pitch development.
Nothing further to report.
In the absence of Cllr Mrs Scott there was nothing to report apart from noting the public meeting to be held on May 6th in the New Village Hall.
Cllr Mrs Ashcroft had received the results of last years speed survey on the approach roads to the village. This broadly showed that traffic was passing at about 10mph above the limits and the Borough Council was considering possible calming measures.
Cllr Richards had obtained an estimate (about £3,300) for a Parish Council portable speed warning sign and had discussed the matter with KCC. They have asked that we do not go ahead with our own sign at present as KCC are hoping to standardise a suitable sign for all villages which are keen to have one. Cllr Richards would check on progress.
The fixed “flashing” speed sign for the Sissinghurst Road should be in operation by the end of May. The presence of the large camera warning signs was being reviewed by ABC as it was felt they were too obtrusive. Also the one installed coming into the village obstructed the 40 mph sign. Cllr Mrs Ashcroft would follow up these issues.
There was also the suggestion that the Parish Council may like to be involved in volunteer “hand held recorder” speed checks (after suitable training). Cllr Mrs Cansdale said she would report on this after the next Police liaison meeting.
Gordon Jones Playing Field Water Rates
These are currently met by the Parish Council but it was agreed that in future the Council would meet the first £500 per annum and bill the VHMC for any excess.
Cllr Whapham would report this decision to the VHMC.
Annual Parish Meeting
After discussion it was agreed to alter the date again to follow the Post Office meeting (above). The new date is Tuesday May 18th at 7.30pm in the Old Hall.
Cllr Mrs Cansdale would book the new date. Cllr Mrs Swain apologised and said she would be unavailable on that day. (Cllr M Hill KCC is also unavailable this day.)
5 Reports from lead councillors.
Mrs Ainscough – nothing to report.
Mrs Ashcroft – reported under Speed Signs above
Mrs Ashton – reported under Youth Club above
Mrs Cansdale – nothing to report
Mr Rymer Jones reported on a recent KAPC meeting where the main topic had been “Quality Parish Councils” He emphasised that with continuing local government reorganisation, particularly possible Regional Government, then Quality Councils were likely to be the key bottom tier. It was noted that the clerk had embarked on the year long Quality training programme.
Mrs Swain – nothing to report
Mr Whapham – nothing to report
Mr Conway (in the absence of H Richards) circulated a copy of the March 2nd Millennium Field and Jubilee Meadow Committee meeting minutes to all present.
He also reported that the “old duck shed” had been examined and was beyond repair and if the site was to become an “Enviromental Centre” then a new building would be essential. Estimates would be obtained.
The repaired Millennium Field sign would be installed shortly as would two new benches.
Councillors were asked to note that Field Working Parties would now be on the first Saturday of each month from about 08.30 to 13.00 rather than fortnightly. Councillors were asked to help whenever possible –and encourage their friends as well!
Cllr N Bell, Ashford Borough Council reported on three main issues, the possible Old Mill Corner development, Traffic Calming and the Parish Plan. A copy of his notes is attached for councillors and councillors expressed support for his actions.
He also reported that the Borough is required to meet national waste recycling targets and was continuing to review options for this. An extension of the “blue box” scheme was one possibility.
6 Parish Plan
The Steering Group was progressing with the work (second meeting had been held) and would be asked to report at the Annual Village Meeting on May 18th.
Cllr Conway had approached Chart Hills Golf Club as a venue for a “networking” meeting between all village businesses and societies to gain input to the Plan. Council agreed that £200 could be allocated for light refreshments at this meeting.
The Chairman requested a further £100 be made available for replanting the Village Green beds (making a total of £300). This was agreed.
Cllr Richards had one quote for repainting/repairs to the Village Sign on the Green and it was agreed a second should be sought. The Chairman would approach Terry Pearson to see if he was interested in the work.
The Chairman suggested that the Clerks salary should be reviewed after his two years in the post and a three point rise on the 13 point scale was agreed.
Mr Rymer Jones commented on some aspects of the 2003/4 budget outturn which had been circulated to councillors, particularly on some budget underspends and overspends, also the allocation of spends to particular headings. It was agreed that the meeting of the Finance Committee to be called soon by Cllr Mrs Scott would examine these issues.
Only two items. The ABC 2004 Housing Repair programme was passed to the Chairman. The Ashford Council for Voluntary Service newsletter was passed to Cllr Conway.
10 Matters for future consideration
The village Lengthsman had reported that dogs mess was being placed in the village litter bins. The Clerk agreed to ask Iden Signs for some suitable “warning” stick on signs for the litter bins. (Subsequently ordered on April 14th)
Cllr Conway asked that “Village Gateways” be an agenda item for the next meeting.
Cllr Rymer Jones asked for profiles from Cllrs Mrs Ashcroft and Whapham for the June edition of the Parish Magazine, also if available a copy of the Chairmans Annual Report.
11 Next meeting
May 6th –Post Office meeting
May 11th – normal Council meeting
May 18th – Annual Parish Meeting
Graham Smith, Parish Clerk, April 14th 2004
Results received from Ashford Borough Council
03/01232 29 North Street. New single garage. Permission granted.
03/03908 &10 Field Cottage, Tenterden Rd. New conservatory and porch.
04/00058 & 59 7-11 High Street, Biddenden. Erection of a new garage.
04/00121 & 22 Great Barchelors, Sissinghurst Rd. New boiler room and porch.
04/00176 Land at Townland Farm. Erection of detached dwelling.
04/00179 Mannering Farmhouse, Benenden Road. Rooflights to garage.
Planning permission not required.
04/00180 Milepost Cottage, Benenden Road. Extension and garage conversion.
04/00248 Great Batchelors, Sissinghurst Rd. Raise height of roof for office space.
Permission granted for non commercial or primary habitable use.
04/00256,257, 263, 264, 289, 359. Various proposals at Weeksland Farmhouse, Weeks Lane. All withdrawn at applicants request.
04/00274 Pond View, Tenterden Road. Extension and conservatory.
04/00312 Yew Trees Cottage, Fosten Green. Replace garage with double garage.
J Beaney, Priory Wood, Tenterden Road. Enforcement Notice issued by ABC against breaches of planning control. The appellants are to appeal.
03/00904 Omenden, Cot Lane. Appeal against ABC decision to refuse permission for tractor shed and store. Appeal dismissed.
TC04/00026 & 42. Tree works at Field Cottage, Tenterden Rd. No objections.
Decisions made by the special PC meeting on March 26th
TC04/00042 Field Cottage, Tenterden Road. Fell one eucalyptus and one holly tree.
04/00326 Browns Yard, Smarden Road. Change of use from storage/distribution to general industrial.(Cllrs Brown & Mrs Ashton declared an interest and did not vote.)
04/00390 Old Mill Corner, Tenterden Road. Mixed courtyard development of nine houses. (Cllr Mrs Scott declared an interest and left the meeting, Cllrs Conway and Mrs Swain declared an interest and did not vote.) Approved with reservations.
04/00429 and 432. Stede Court, High Halden Road. Extension to and conversion of outbuilding to provide additional living accommodation. No objections.
04/00520 (Renewal of 99/684) Omenden, Cot Lane. New tennis court and replacement shed. No objections.
04/00521 Willow Tree Cottage, Tenterden Road. New conservatory. No objections.
04/00547 Broadoaks, Fosten Lane. Relocation of access and two horse box stable.
For consideration at the meeting on April 13th
04/00495 Oaklands Farm, Fosten Green. Erection of 4 bedroom farm bungalow.
No objections. Cllr Whapham did not vote.
04/00538 24 High Street, Biddenden. Remove ground floor partition. No objections
04/00620 The Mews, Tenterden Rd. Replacement oak framed dwelling. No objections.
04/00047 The Old Coach House, High St. Various tree works. No objections. 130
£373.75 J Mannouch, Lengthsman, Wages. 60 hours at £5.75 per hour = £345 plus 5 hours extra attending to footpaths near Gordon Jones Field entrance and Glebelands footbridge = £28.75. The clerk has asked the Inland Revenue whether Mr Mannouch is taxable from the new tax year from April 5th. (Above payments are gross.) 449
£ 393.01 G Smith, Clerk, Salary 450
£13.51 Ashford Borough Council. Charge to all PCs for Independent Remuneration Panel consideration of allowances and expenses. 451
£206.00 Biddenden Village Hall hires
includes £60 Computer courses and £16 Youth Club 452
£10.19 British Gates – Padlocks (late rendering of December account) 453
£631.31 KAPC annual subscription including extra copies of Parish News 454
£421.46 Inland Revenue. – Tax and NI payments to 5th April 2004 455
£30.00 KAPC Clerks “Quality” Training Day 456
£158.62 “More Ideas Design” (M F Account) 159
£100.00 J R Crawford. Millennium Field seats (M F account) 160
The following monies have been received
£1700.00 Ashford Borough Council - Street cleaning grant.