Biddenden Parish Council - Official Website

11th June 2002


 

 

Meetings 2002
10th December 2002
12th November 2002
8th October 2002
10th September 2002
13th August 2002
9th July 2002
11th June 2002
14th May 2002
Annual Parish Meeting
9th April 2002
12th March 2002
12th February 2002
8th January 2002

Minutes of a meeting of the Biddenden Parish Council

Held on Tuesday 11 June 2002 at 7.30p.m. in the Old Village Hall

Present: Cllr. T. Richards - Chairman Cllr. D. Harrison
  Cllr. G. Raffe Cllr. B. Wingham
  Cllr. H. M. Stokes Cllr. Conway
  Cllr. Mrs. E Cansdale Cllr. E Farris
  Cllr. Mrs. B. Swain Cllr. Mrs. G. Scott
  and 2 members of the public  
Apologies: Cllr. Mrs. E. M. Griffiths Mr. G Smith - Clerk
  Mr. R Carr  

QUESTIONS/COMMENTS FROM THE PUBLIC IN RESPECT OF NON-AGENDA ITEMS - After addressing a question relating to the naming of the new field the Chairman proceeded with the business of the Council as follows:

ANY ALTERATIONS TO THE MEMBERS REGISTER OF INTERESTS

No alterations required.

MINUTES

Millennium Beacon - It was agreed that it be minuted that the Beacon is now Parish Council property. Agreed.

After a few minor amendments the minutes of the meeting of 14th May were approved and signed.

MATTERS ARISING

Retiring Clerk's presentation - A letter of thanks has been received from Mrs. Greasley ( tabled).

Bank Mandate - The Chairman circulated additional forms for completion, as required by NatWest.

Youth Issues - Cllr. Wingham is aware of feelings within the village against the use of the activity van scheme (this may now already be 'on hold'). He agreed to set a date for and Chair an initial meeting between the Council and interested parishioners, which had been the suggested way forward.

Beacon - Letters of thanks are to be sent to Mr. M Scott and Mr. G Brown for their kind assistance with the erection of the beacon in the new field.

ASHFORD BOROUGH COUNCIL REPORT - No Report

VILLAGE DESIGN STATEMENT

Apologies had been received from Mr. Carr who had advised the Chairman that there were no matters to report. The group will meet again on Monday 17th June.

PLANNING

Full Council Decisions:

02/007803/AS Crittleshaw, Cloth Hall Gardens
NO OBJECTIONS* New Bungalow
  * Due to timescales and absence of the Clerk comments on this application were given to Ashford BC in advance of the meeting after consultation with Councillors.
   
02/00721/AS Builders Direct, The Old Beer Garden, 30 High Street
NO OBJECTIONS Additional Office
Condition: That it is not used as a domestic dwelling at a later stage.
  (Cllr. Wingham declared an interest in this application due to potential parking problems)
02/00782/AS Iborden Farmhouse, Frittenden Road
NO OBJECTIONS Triple garage, conservatory, two storey extension, garden room, walled garden, change of use of an area of agricultural land to residential
   
02/00785/AS Park Farm Oast, Fosten Green
NO OBJECTIONS Three wooden stables and a hay/store barn on a concrete base
   
02/00840/AS Little Crampton House, High Halden
NO OBJECTIONS Five new velux windows to existing garage

 

ASHFORD BOROUGH COUNCIL DECISIONS:

00532 Newsbox, 16 High Street
GRANTED Change of use from mixed use A1 and dwelling to dwelling only
   
04014 Heritage & Contemporary, Woolpack Corner
GRANTED* Prune and pollard trees.
  * Any work to a willow in Kypp Cottage will require a separate application and consent of owner
   
00344 Ferndale, Shorts Wood
GRANTED Amendments to 00792 for detached house and garage
   
00588 Thousand Acres, Biddenden
GRANTED Extensions, porch and internal alterations
   
00660 Cackle Hill Lakes, Headcorn Road
GRANTED Extension of existing lake
   

Correspondence from a resident of North Street - The Chairman read out two letters from a resident regarding planning, traffic and policing matters. A reply is to be sent reiterating that the Council has tried to address the traffic problems for a number of years but that it is not within its control.

FINANCE

Authorisation was given to pay the following:

    1.

193.02

- J Beeken - Wages (275)

    2.

365.54

- G Smith - Wages (276)

    3.

150.00

- G Smith - Imprest Account (277)

    4.

30.00

- Kent County Playing Fields Association (Authorised at April meeting but cheque not drawn) (278)

    5.

86.03

- Staples Office Equipment - filing cabinet for Clerk as agreed at April meeting (279)

    6.

983.48

- British Gates - Notice Board for entrance to new field (MF Account)

    7.

159.61

- British Gates - goal posts (280)

    8.

253.80

- District Audit - fee for audit of 2000/1 accounts (281)

Cheques listed 1-5 above were drawn on 7th June to allow the Clerk to pay them before holiday absence.

Receipts:

 

5.00

- Refund from Thomson Snell & Passmore
 

146.00

- Additional Field Appeal donations. Total now 7430.74

Internal Audit - Confirmation has been received that the requirement for an independent internal auditor will not now be retrospective. The Clerk is to liaise with the Clerk of Pluckley PC regarding the possibility of a reciprocal arrangement as reported by Cllr. Conway. The Chairman confirmed that Mrs. Greasley would be willing to carry out internal audits, if required.

Finance Sub Committee - In light of the tightening of rules relating to financial management it was agreed that a committee- consisting of the Chairman, Clerk (non-voting), Cllr. Wingham and Cllr. Mrs. Scott- be formed.

Authorised Signatories - As details of this had not been recorded in the minutes of the last meeting Cllr. Farris requested that this be stated, as follows:

Cllr. Richards (Chairman), Cllr. Mrs. Cansdale (Vice-Chairman), Cllrs. Mrs. Scott, Farris and Harrison (any two signatures).

BIDDENDEN CONSOLADATED CHARITIES - Appointment of New Trustee

It was proposed and approved that Mrs. F Brockman be appointed as the new trustee to replace Mr. Witherden.

CORRESPONDENCE

Donation request - A donation of 25.00 to The Winged Fellowship Trust - an organisation that arranges holidays for the disabled - was agreed. A cheque is to be drawn at the next meeting.

Zurich Municipal Local Council Advisory Service - is running an Annual Health Check and Safety inspection seminars. The Clerk would be happy to attend if required (cost 60.00). Noted.

Kent Rural Community Council - It was agreed that the Council continues with its membership of KRCC. A cheque to cover the renewal fee will be drawn at the next meeting.

Kent & Medway Structure Plan Review - as comments were required by 14th May, Cllr. Conway replied on behalf of the Council.

Mid Kent Leader+ Programme of funding -Further information is available to interested parties and this is to be pursued.

High Street Pavements - The Highways Unit has confirmed that the missing curbstones will be replaced once the stone has been sourced.

Tenterden Tigers has confirmed that it will only require a pitch for its junior team next season. A request for use of the playing field for a further Soccer School (5th- 9th August) was approved.

Handy Van Scheme - As reported at the last meeting this is a bona fide organisation offering services to the elderly. Residents should however be aware that unofficial individuals/companies might be in the area offering similar services.

Oak Trees - A resident has written warning of the dangers of imported oak trees and suggested an alternative to the Holm Oak agreed for the village green. The Chairman confirmed that all oak trees planted in the Millennium Field are English.

The following items of correspondence were also noted:

Mid & South East Kent Council for Voluntary Services - details of its Good Neighbour Scheme.

Additional Land - The registration of the land is now complete.

Benenden Road closures - further correspondence received.

Concessionary Bus Fares - Details to be placed on the noticeboard.

(Cllr. Mrs. Swain left the meeting at this point)

GORDON JONES PLAYING FIELD

Posts by the Car Park -Approval was given to purchase the 6 replacement posts required at a cost of 4.05 + vat from British Gates. It was felt that chains should be used between the posts. The Chairman will establish the cost of new chain for the next meeting when the feasibility of using the old chain from the village green can be discussed further.

Children's Play Area - The Clerk is to chase Mr. Brightling regarding a quote for the removal of weeds and spreading of new woodchippings, as discussed at the April meeting.

Gate - Cllr. Farris is to obtain a new padlock and spare keys for the gate by the Squash Club.

Entrance - the hedge by the entrance has now been cut. Thanks go to Mr. Palmer.

Sputnik - The new seats have been repaired and can be fitted once the old ones have been removed.

MILLENNIUM FIELD COMMITTEE REPORT

There has been no meeting of the committee since the last PC Meeting. The next meeting will take place on 25 June when the management of the additional land will be discussed.

Additional Land

Gates to the new field have been positioned after consultation with the school.

A representative from DERFA's environmental unit has visited the site and confirmed that it would qualify for annual management funding under the Countryside Stewardship Scheme. Due to the timescales involved an application has been submitted (the deadline was 30th May) The Chairman confirmed that this application could be withdrawn, if required, and that he would attempt to obtain copies of the scheme details for Councillors in time for the next meeting.

It was agreed that the management of the land remains with the Millennium Field Management Committee for the time being.

 

ANY OTHER BUSINESS

Although it was confirmed that this item should not have been on the agenda, Cllr. Mrs. Scott took the opportunity to give a brief report on the very successful Golden Jubilee Celebrations and thanked the Council for its support. It is now hoped that as well as providing a commemorative mug for the children; there may be additional monies available that will benefit local organisations.

The Chairman thanked Cllr. Scott and the Jubilee Committee for their tremendous effort.

MATTERS FOR FUTURE CONSIDERATION

Provision of additional litter bins.

July agenda to include Police, KAPC and Parish Forum reports.

DATE OF NEXT MEETING

The next meeting of the Council will take place on Tuesday 9th July at 7.30p.m. in the Old Village Hall.

The meeting closed at 9.17p.m.

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